How to Create an AI Usage Policy for Your Team
Employees are already using AI. A clear one-page policy reduces risk without banning useful tools.
Define approved tools
List which tools are allowed and for what tasks. Add a way to request new tools.
Set data rules
Be specific about what must never be pasted.
- Customer personal data.
- Unreleased financials.
- Passwords and keys.
- Confidential contracts.
Require review
Everything published or sent to customers should be checked by a person who is accountable for it.
Roll it out
Make adoption easy.
- Keep it to one page.
- Train with examples.
- Review every six months.
Key takeaway: A short, specific policy with approved tools, data rules and human review beats a long ban.
